Documents to be delivered where requested by the Belgian Labour Inspectorate

As regards remuneration : the individual account and the wage/salary statement by means of equivalent documents from the country of origin  

Employers who post workers to Belgium are exempt from the obligation to draw up and keep up to date the individual account (see the following links : in French or in Dutch) and the wage/salary statement (see the following links : in French or in Dutch) for a period of 12 months provided that they deliver equivalent foreign documents from the country of origin and/or a translation in French, Dutch, German or English language of these equivalent documents to the Belgian Labour Inspectorate, whether the latter requests it.
The aforementioned documents can be delivered in paper or electronic form. 

At the end of the period of posting, these employers must, for a period of one year,deliver the equivalent foreign documents and/or a translation in French, Dutch, German or English language of these equivalent documents to the Belgian Labour Inspectorate if it so requests.

Where the employers do not deliver the equivalent foreign documents to the individual account and to the wage/salary statement and/or a translation in French, Dutch, German or English language of these equivalent documents, as requested by the Belgian Labour Inspectorate, they must draw up and keep up to date the aforementioned individual account (see the following links : in French or in Dutch) and the wage/salary statement (see the following links : in French or in Dutch). 

However, particular categories are automatically exempted from delivering the  aforementioned foreign documents (e.g. artists, diplomats, ...).

Other documents referred to in the Posting Act of 5 March 2002

If requested by the Belgian Labour Inspectorate, employers who post workers to Belgium must deliverer to the said Belgian Labour Inspectorate :

1. a copy of the employment contract or an equivalent document containing information on the essential elements of the employment relationship, including at least the identity of the parties to the employment relationship, the location of the entreprise, the description of the work to be performed, the date on which the employment relationship began and, where appropriate, the duration or date of termination of the employment relationship, the initial basic amount and other components of the remuneration to which the worker is entitled, the frequency and method of payment of the remuneration, and the length of the worker's normal working day or week;
2. informations regarding the currency to be used for the payment of remuneration, the benefits in cash or kind attendant on the employment abroad and the conditions governing the employee's repatriation;
3. time-sheets indicating the beginning, end and duration of the daily working time;
4. a proof of payment of the posted worker’s wages;
5. if need be, a translation of the aforementioned documents, in French, Dutch, German or English language.  

The aforementioned foreign documents can be delivered in paper or electronic form. 

At the end of the period of posting, these employers must, for a period of one year, deliver those foreign documents to the Belgian Labour Inspectorate if it so requests.

However, particular categories are exempted, for a period of one year, from delivering the abovementioned foreign documents (e.g. artists, diplomats, ...).